Hiring changes your company’s risk profile overnight. The fix is simple: do a handful of things in the right order and document them. This is the checklist we actually use with first-time NYC employers.
The Order That Works
- Employer Setup: Federal and state employer registrations as needed.
- Payroll: Choose a provider that handles filings, deposits, and year-end forms.
- Workers’ Comp & Unemployment: Get coverage and confirm classification.
- Required Notices & Posters: Make them accessible to on-site and remote staff.
- Paid Sick Leave & Leave Programs: Build policies that meet NYC requirements.
- Onboarding Packet: Offer letter, I-9, W-4/state forms, direct deposit, handbook acknowledgment.
- Data & Device Basics: Email policy, password standards, MFA, off-boarding steps (you’ll thank yourself later).
Policy Essentials (Keep It Short, Make It Clear)
- Time off & leave (how to request, how it accrues).
- Work hours & overtime (what counts, who approves).
- Anti-harassment & reporting.
- Confidentiality/IP if you’re in services or tech.
Payroll Reality Check
Set expectations on pay frequency, time tracking, and approvals. Approve timesheets on the same day every period. Rituals prevent mistakes.
Remote or Hybrid? Two Quick Adds
- Confirm work location for tax and insurance.
- Decide who pays for equipment and internet—write it down.
FAQs
Do I need a handbook? Not by law, but it’s sanity in writing. A lean 8–12 page handbook is fine to start.
Is E-Verify required? Not statewide. Some contracts and industries require it—check your situation.
What about contractors? Misclassification penalties are real. If they work like employees, treat them as employees.
Not legal advice. New Jersey rules evolve. We’ll tailor this checklist to your specifics.
CTA: Want our editable onboarding packet (offer letter + forms + mini-handbook)? Ask us and we’ll share a client-ready version customized with your details.
